Corporate documents
Corporate Documents are essential legal and financial documents reflecting the status and structure of companies and other legal entities registered in Estonia.
Business Documents for Estonian Companies
A complete set of corporate documents is often required for various situations, including presenting them to partners, investors, and banks. These documents contain crucial information about the key figures of the company and are necessary for confirming its legal status, as well as for conducting Due Diligence and KYC procedures.
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We offer a service for obtaining certified copies of corporate documents for Estonian companies. Our services include preparing, certifying, translating, and applying apostilles to documents such as: extract from the register, articles of association, memorandum of association, certificate of incumbency, certificate of good standing, and others.
Processing time is 1-2 business days. Worldwide courier delivery! Send enquiryBUSINESS DOCUMENTS IN ESTONIA
Incorporation documents for Estonian companies and entities
Eesti Firma specializes in providing services for registering companies in Estonia as well as selling ready-made Estonian undertakings. Our team of professionals ensures an efficient and transparent process, enabling entrepreneurs to quickly and easily start their business in Estonia, one of the most innovative and entrepreneurial countries in Europe.
Why are corporate documents important?
In today’s world, successful business operations require not only a clear strategy and professionalism, but also the possession of all necessary documents confirming the legitimacy and status of the company. The importance of these documents cannot be overstated, especially in an environment of constantly changing legislation and increased demands for business transparency, Due Diligence, and AML/CFT procedures.
How to obtain business documents for an Estonian company?
We provide services for obtaining certified copies of corporate documents for companies registered in Estonia. These documents include key information about your enterprise: name, date of registration, registration number, legal address.
Confirming the Status of Your Company
Business documents from the Commercial Register also confirm the current status of your company – whether it’s active, in the process of liquidation, or has been removed from the register. The documents list the individuals authorized to act on behalf of the company, including board members, directors, and procurators. Additionally, you will receive a complete list of owners and beneficiaries, as well as detailed information about the company’s structure and management, including its articles of association and founding documents.
PRICE LIST
Below are the prices for the service of preparing statutory and registration documents for Estonian companies, which will be key to effectively representing your business on the international stage, helping you establish trustful and productive relationships with partners and clients around the world.
* The above prices do not include possible VAT of 22%.
* The order processing time ranges from 1 to 3 working days.
* The price includes document translation into English. For the possibility and cost of translation into other languages, please consult our specialists separately.
FAQ | Frequently Asked Questions
In this section, we’ve compiled the most common questions and answers to help you better understand the process of obtaining, preparing, and using corporate documents in Estonia. Our goal is to provide you with all the necessary information to make your experience with us as seamless and efficient as possible. If you have additional questions not covered here, please feel free to reach out to us for further assistance.
- Why might I need corporate documents?
These are essential for verifying the legal status of your company during business operations, attracting investments, opening bank accounts, conducting banking transactions, and engaging in international activities.
- Is it possible to obtain a company registration certificate in Estonia?
No, in Estonia, the Business Register does not issue separate certificates of incorporation or certificates of company registration. Typically, an extract from the register (company registration card) is used as such a certificate.
- What is an extract from the Register?
An extract from the register is an official document containing key information about a legal entity registered in the Commercial Register of Estonia. This document includes details about the company’s name, legal address, registration number, management information, and ownership structure. It is used to verify the legal status of a company and is an important element in conducting international business operations.
- What is a company's articles of association?
The articles of association are a foundational document defining the internal structure and operating rules of a legal entity. They include provisions about the company’s name, its objectives and tasks, the rights and obligations of participants, decision-making procedures, and the process for making amendments to the articles. This document is legally binding for the company and plays a key role in its management and organization.
- What is a company's memorandum of association?
The memorandum of association is a document signed by the founders or shareholders at the establishment of a company. It outlines the basic provisions of the company’s creation, including information about its founders, management structure, the amount of share capital, and the distribution of shares or stakes among participants. The memorandum of association serves as an important legal basis for the company’s registration and the commencement of its activities.
- What is a resolution to appoint a director?
A resolution to appoint a director is an official document confirming the appointment of an individual as a director in a company. This decision is usually made by the founders or shareholders of the company and includes information about the terms of appointment, powers, and duties of the director. This document is important for verifying the managing authority in official institutions and business transactions.
- What is a list of Ultimate Beneficial Owners (UBO)?
The list of Ultimate Beneficial Owners (UBO) is a record of physical persons who ultimately own or control the company. Typically, this includes individuals holding more than 25% of the shares or votes in the company. The UBO list is compiled to ensure transparency and prevent financial malpractices such as money laundering or financing of terrorism.
- What is a tax residency certificate?
A tax residency certificate is a document issued by tax authorities confirming that a physical or legal entity is a tax resident of Estonia. This certificate is often required to avoid double taxation and to confirm tax obligations in accordance with Estonian legislation.
- What is a VAT registration certificate?
A VAT registration certificate is a document confirming that a company is registered as a Value Added Tax (VAT) payer. This certificate is necessary for conducting commercial activities in EU member states where this tax applies, allowing the company to charge VAT on sales and reclaim VAT on purchases, or fully or partially avoid paying this tax.
- What is a Certificate of Incumbency?
A Certificate of Incumbency is a document that verifies the personal details and authority of a company’s current officers, such as directors, board members, and shareholders. It is used to confirm the legitimacy of company representatives in financial transactions and contract signings.
- What is a Certificate of Good Standing?
A Certificate of Good Standing is a document issued by the registering authority confirming that the company is in good legal standing, timely fulfilling all necessary corporate obligations such as submitting financial reports, and has no outstanding tax or fee debts. This certificate is often required in conducting international business operations.
- What is an apostille?
An apostille is a special form of document certification used in countries participating in the Hague Convention of 1961. This process involves affixing a seal or stamp on an official document, verifying its authenticity. An apostille simplifies the international recognition of documents as it verifies signatures and seals on the document, making it recognized in any of the signing countries of the Hague Convention. This is particularly important for legal and corporate documents intended for use abroad.
- What is legalization?
Legalization is the process of officially verifying the authenticity of a document for its further use in another country. Unlike an apostille, legalization typically occurs when the country in which the document will be used is not a participant of the Hague Convention. The legalization process involves a series of legal steps during which various official persons and bodies (such as the Ministry of Foreign Affairs and the embassy of the country where the document will be used) confirm the document’s authenticity and its compliance with the laws of both countries.
We hope this FAQ section has been helpful and answered your questions regarding corporate documents for Estonian companies. If you have any unresolved questions or need additional assistance, please contact us directly. Our team of experts is always ready to provide you with personalized consultations and support.
