Virtual Office in Estonia
Virtual office services in Estonia provide a legally compliant registered office address and official communication point without leasing physical premises. Under the Estonian Commercial Code, every private limited company (OÜ) must maintain a registered office in Estonia and, where applicable, appoint a contact person.
Virtual Office & Registered Address in Tallinn
Eesti Firma provides compliant virtual office services in Tallinn. As a licensed Trust and Company Service Provider (TCSP), we ensure full compliance with Estonian Business Register requirements for remotely operated companies.
- ✓Registered office address in central Tallinn (Business Register compliant)
- ✓Contact person service for non-resident board members (where legally required)
- ✓Secure mail handling, scanning and forwarding of official correspondence
- ✓Suitable for e-residents and foreign-owned Estonian companies operating remotely
- ✓Annual service fee from €250
Mail Handling
Remote Company Support
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Professional Virtual Office Services in Estonia
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✓Good to know
Under the Estonian Commercial Code, every company must maintain a registered office address in Estonia. This applies to foreign founders and e-residents managing their business remotely. A virtual office provides a compliant registered presence without leasing premises.
Eesti Firma’s office is located at Vesivärava 50, Tallinn, Estonia, in the modern Kadrioru Plaza business center. This provides a registry-compliant address in a reputable commercial district, with convenient access, free parking and direct transport connections around 1 km from Tallinn city centre.
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✓What you get
Our virtual office service provides a compliant registered office address, statutory contact person support where required, and structured handling of official correspondence in Estonia.
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Virtual Office Service Pricing in Estonia
Our virtual office fees are transparent and based on the selected service scope. The core package includes a registered office address and contact person support where required. No hidden fees apply, and the scope of services is clearly defined in the service agreement.
Breakdown of Virtual Office & Corporate Support Fees
The pricing below outlines the standard virtual office package and related services available separately. Fees are indicated per year or per transaction, depending on the nature of the service.
Choosing a virtual office provider is not only a pricing decision, but also a matter of regulatory reliability and long-term stability. Below you will find why businesses trust us with their corporate presence in Estonia.
How a Virtual Office Works for Foreign Founders
Many Estonian companies are managed by international founders, e-residents and remote entrepreneurs who operate their businesses from outside Estonia. Estonia’s digital business environment allows entrepreneurs to establish and run an EU company online, but every company must maintain a legally compliant registered office address in Estonia.
A virtual office provides this registered presence without requiring physical premises:
- Registered address: your company is officially registered with a compliant business address in Estonia
- Contact person service: provided where required for companies whose management board is located abroad
- Official correspondence handling: government and registry mail is received and processed by our office
- Mail scanning and forwarding: important documents can be sent to you digitally wherever you are located
- Remote administration: your Estonian company can operate fully online while maintaining a legally recognised presence in Estonia
This structure is commonly used by foreign founders and e-residents who manage their Estonian companies remotely while ensuring full compliance with Estonian law and registry requirements.
Virtual office services in Estonia are commonly used by:
- international startup founders establishing EU companies remotely
- e-residents managing Estonian companies from abroad
- digital nomads and remote entrepreneurs running location-independent businesses
- foreign directors of Estonian companies who require a registered address and contact person
- holding or investment companies that do not require a physical office
This allows international entrepreneurs to maintain a compliant registered presence in Estonia while operating their business from abroad.
Why Work With Us
For more than a decade, we have supported Estonian and international businesses with structured corporate and compliance solutions, including legal address and contact person services. Our team has assisted in company formation in Estonia and the ongoing administration of over 5,000 entities, serving numerous local and foreign entrepreneurs across various industries.
Our Strengths
- Licensed Trust and Company Service Provider (TCSP) in Estonia: operating under regulatory oversight and compliance requirements
- 10+ years of continuous operation in the Estonian corporate services sector
- 5,000+ entities supported: practical experience across diverse ownership structures
- Physical office in Tallinn: located at Vesivärava 50, Kadrioru Plaza business centre
- Regulatory alignment: services structured in accordance with Estonian corporate and registry requirements
- Defined service framework: documented procedures, transparent agreements and clearly allocated responsibilities
We operate as a regulated corporate service provider, ensuring stability, legal certainty and predictable administrative support for companies maintaining a presence in Estonia. We act in accordance with Estonian AML and corporate regulatory requirements applicable to licensed TCSPs.
Start Your Virtual Office Setup
A compliant registered office address and contact person service can be arranged quickly and efficiently. Our team will guide you through the onboarding process and ensure that all formal requirements are properly addressed.
Schedule a consultation or submit your request to initiate your virtual office service in Estonia.
FAQ | Virtual Office in Estonia
Below you will find answers to the most frequently asked questions about virtual office, registered address and contact person services in Estonia.
- What is a virtual office in Estonia, and how does it work?
A virtual office in Estonia lets your company use a compliant registered office address (registered business address) without renting physical premises. It is widely used by non-residents and e-residents who manage an Estonian company remotely.
Typically, the service includes a registered address in Tallinn, receipt and handling of official correspondence, mail scanning/forwarding, and contact person support where required under Estonian law.
- What is a registered address?
A registered address (also called a legal address or registered office address) is the official business address of a company recorded in the Estonian Business Register. Under the Estonian Commercial Code, every company incorporated in Estonia must maintain a registered office address in the country.
This address is used for receiving official correspondence, legal documents and communications from authorities. A company does not need to operate a physical office at this location, provided the registered address complies with Estonian legal requirements.
- What is a contact person?
A contact person in Estonia is an officially appointed representative responsible for receiving official correspondence and legal documents on behalf of a company. This requirement typically applies when the company’s management board members reside outside Estonia.
The contact person receives communications from authorities and ensures that official notices are properly delivered to the company. The role is administrative only and does not involve participation in company management or decision-making.
- Is a virtual office sufficient for company registration in Estonia?
Yes. A virtual office can be used as the company’s registered office address for company registration in Estonia, provided the address complies with the requirements of the Estonian Commercial Code and is recorded in the Business Register.
This allows founders, including non-resident entrepreneurs, to establish and maintain an Estonian company without leasing physical office premises.
- Do non-resident directors need a contact person in Estonia?
Yes, in many cases. If the members of a company’s management board reside outside Estonia, the company may be required to appoint a contact person in Estonia under the Commercial Register Act.
The contact person serves as an official communication channel with Estonian authorities and receives legal documents and formal notices on behalf of the company.
- How is official correspondence handled?
Official correspondence received at the registered office address is securely recorded and forwarded to the company. This may include mail scanning, electronic forwarding, and courier delivery when required.
Structured handling helps ensure that legal notifications and statutory deadlines are not missed.
- Does a virtual office provide physical workspace access?
No. A virtual office provides a registered office address and administrative support but does not include dedicated physical office space or daily workspace access unless separately agreed.
The primary purpose of the service is regulatory compliance and handling official correspondence.
- Can a virtual office be used for opening a bank account?
Yes. A registered office address provided by a licensed service provider may be used when applying for a business bank account. Upon request, a written confirmation of address use can be issued for banks and financial institutions.
However, banks conduct their own due diligence and may request additional documentation.
Note: The FAQ is for general information only and does not constitute legal or tax advice. Requirements may vary depending on your circumstances.
